INVITATION TO QUOTE FOR THE PROVISION OF CLEANING SERVICES AT THE CONSULATE-GENERAL OF THE REPUBLIC OF SINGAPORE IN HONG KONG

11 September 2018

Dear Sir

INVITATION TO QUOTE FOR THE PROVISION OF CLEANING SERVICES AT THE CONSULATE-GENERAL OF THE REPUBLIC OF SINGAPORE IN HONG KONG

            The Consulate-General of the Republic of Singapore in Hong Kong would like to invite you to quote for the provision of cleaning services at our premises for a period of one year (1 October 2018 to 30 September 2019).   The contract awarded may be renewed for a further one-year period (1 October 2019 to 30 September 2020), at the sole discretion of the Government in accordance with the terms and conditions of the Invitation to Quote.

2          You shall be deemed to have read and fully understood the following documents which constitute integral components of this invitation and shall comply with all terms and conditions specified therein: -

                        (a)       Annex “A”    -           Schedule of Requirements

                        (b)       Annex “B”     -           Conditions of Contract

Closing Date and Mode of Submission

3          Your quotation shall be submitted in sealed envelopes to the Consulate-General and addressed to Ms Constance Ngiam. Please indicate the subject as “Provision of Cleaning Services at the Consulate-General of the Republic of Singapore in Hong Kong.  All submissions should reach the Consulate-General no later than 21 September 2018.  Late submissions will be disqualified.

Clarifications      

4          Any enquiries regarding the invitation may be made to Ms Constance Ngiam or Ms Michelle Koh at (852) 2527 2212.

Evaluation Criteria

5          Your quotation will be evaluated based on the criteria listed below.

(a)       Compliance with Specifications (50%)

(b)       Price Competitiveness (30%)

(c)       Track Record (20%)

Terms and Conditions

6          The Consulate-General does not bind itself to accept the lowest, or the whole or any part of any offer.

7          All cost or expenses related to preparing the offer will be borne by you.

8          All information supplied to you by the Consulate-General, either in writing or orally, must be treated in confidence and not disclosed to any third party.

9          The Consulate-General reserves the right to disqualify you if you do not submit your response in a manner consistent with the provisions set out in this letter and requirements listed in Annex.

10        The submitted offer should remain valid for acceptance for a minimum of 90 days from the date of submission.

Yours faithfully

FOO TEOW LEE (MS)

CONSUL-GENERAL

CONSULATE-GENERAL OF THE REPUBLIC OF SINGAPORE IN

HONG KONG SAR